Document Intelligence Engine for Audit-Ready Fintech Archives

Its on-premises DMS holds roughly two million historic pages in English, German, and French and absorbs eight to ten thousand new contracts, statements, and compliance certificates each month. Data-residency rules forbid any external processing, while discovery teams demand sub-second text search during audits and AML reviews.

What started as a narrow request to “make archived scans searchable” evolved into an on-prem Searchable Archive IA Engine that now anchors the company’s legal and compliance workflow. Built under strict EU AI risk controls, the system pairs explainable OCR with human-in-the-loop review and traceable logs — ready for AML audits and KYC reporting from day one. Before the rollout, image-only PDFs and legacy TIFF files were excluded from the search index; compliance analysts had to manually copy passages, and multilingual pages hindered regulatory investigations and internal audits.

Devox Software refactored the process around a high-accuracy on-prem OCR SDK, wrapping it in a Dockerised FastAPI service that plugs directly into the bank’s storage and Elasticsearch stack. Each file now passes through image enhancement, automatic language detection, high-accuracy OCR, confidence scoring, PDF/A packaging, and instant indexing — all within the firewall. Text that once took hours to retrieve appears in under a second, turning a static archive into a governed, discoverable asset for the company.

• Solution Architect (document intelligence & fintech compliance)
• 2 Backend Engineers (Python / FastAPI, .NET SDK integration)
• QA Automation Engineer
• DevOps Engineer (Docker Swarm, CI/CD, observability)
• Data Engineer (Elasticsearch & SQL tuning)
• Project Manager

• Image-only archive. Roughly two million legacy contracts, statements, and certificates existed as TIFF or image-PDF files with no text layer, locking critical clauses and KYC data outside the company’s search index.
• Manual clause retrieval. Compliance analysts spent more than 600 hours a month retyping passages for AML reviews, which extended routine investigations from minutes to days and inflated staffing costs.
• Multilingual corpus. Documents arrived in English, German, and French without reliable language tags, so any OCR pass had to auto-detect the script and apply the correct hyphenation and dictionary rules to avoid false positives in sanctions screening.
• Variable scan quality. Source material ranged from crisp 300 dpi exports to 150 dpi fax copies with skew, shadow, and stamp bleed-through, pushing baseline OCR accuracy below required thresholds for evidentiary documents in regulated environments.
• Strict on-prem residency. Luxembourg regulations and internal policy prohibited all external API calls or cloud storage, demanding a self-contained AI pipeline that could run, scale, and update entirely behind the company’s firewall.
• Sub-second discovery SLA. Legal and audit teams were expected to achieve full-text hits across the entire corpus in under one second, necessitating a solution that balances high-volume OCR throughput with real-time indexing on existing hardware.
• No confidence metrics. Earlier pilots returned text without certainty scores or source-page anchors, leaving reviewers unsure which values to trust and weakening the bank’s audit defensibility.

• Frontend: React 18, i18next (multi-language UI), React Router, Ant Design (internal QA console)
• Backend & Orchestration: FastAPI (Python 3.11), Pydantic v2, Celery task queue
• OCR & AI: Enterprise-grade on-prem OCR SDK via .NET wrapper; deep-learning image preprocessing, spaCy NER for clause tagging
• Search & Storage: Elasticsearch 8.x cluster, PostgreSQL 14 (metadata), on-prem NFS for originals and PDF/A outputs.
• DevOps & Deployment: Docker images, six-node Docker Swarm, GitLab CI/CD, Ansible IaC
• Authentication & Security: SAML SSO with Microsoft AD, JWT service tokens, HashiCorp Vault secrets, end-to-end TLS 1.3
• Monitoring & Logging: Prometheus exporters, Grafana dashboards, Loki log aggregation, Alertmanager notifications

Devox Software built an on-prem Searchable Archive IA Engine — a Dockerised FastAPI mesh that folds the on-prem OCR engine into the bank’s existing DMS and Elasticsearch stack.

• Single-pass ingest pipeline. Every newly scanned contract or statement is placed in a watch folder; the orchestrator sharpens the image, deskews it, detects the dominant script, and routes the pages through language-specific OCR profiles (English, German, French).
• Confidence-aware validation. Each token carries a certainty score; anything below 95 % surfaces instantly in a React QA console, where reviewers correct text once and push edits back to lightweight language profiles.
• Instant PDF/A sealing. The engine merges the cleaned image with an invisible text layer, signs a PDF/A-3b wrapper, and attaches a SHA-256 hash for evidentiary integrity.
• Real-time search index. OCR output and enriched metadata flow to Elasticsearch within seconds; queries now span the whole corpus in < 0.5 s, satisfying audit and AML teams.
• Traceable lineage. Every clause links to its source page, OCR engine version, language model, and confidence metrics — one click shows the original scan, the extracted string, and the reviewer’s name.
• Air-gapped deployment. Six Docker Swarm nodes run entirely behind the firewall. A secure internal GitLab CI/CD instance ships signed images; Prometheus and Grafana monitor latency; HashiCorp Vault manages secrets. The system operates with zero external traffic and is designed to meet strict data-residency and audit requirements.

BUSINESS OUTCOMES

• 70% fewer manual hours. Compliance teams reclaimed over 400 hours every month once retyping was eliminated.
• Discovery in 0.4s. Keyword hits that once took minutes to load now appear almost instantly, speeding up AML reviews and audits.
• 0.4s average query time across the full archive on existing hardware. All documents submitted since launch have passed the evidentiary review without issue.
• Regulatory-grade AI compliance. The platform meets internal audit standards and aligns with the EU AI Act’s high-risk classification for document intelligence, combining explainability, human review, and tamper-proof lineage by design.
• 96% of the legacy archive is searchable within twelve weeks, unlocking clauses and dates that have been buried for a decade.
• Paid back in under a year. Savings from reduced overtime and faster regulatory filings covered the project cost within nine months.

TECHNICAL OUTCOMES

• Ten thousand pages per day were processed on the existing six-node Swarm, peaking at 15 pages per second while the CPU stayed below 60%.
• Decoupled microservices ship twice a week with zero downtime; React console, OCR workers, and indexers update independently.
• Confidence-scored tokens feed an overnight auto-tune loop, lifting accuracy four points without dedicated ML cycles.
• Complete lineage on every hit — SHA-hashed PDF/A, OCR version, language model, and reviewer log bundle into one immutable record.
• The air-gapped stack undergoes quarterly penetration testing; no data ever leaves the firewall, ensuring compliance with Luxembourg’s data-residency rules for regulated companies.