Business Process Outsourcing Services

Learn more about how business process services facilitate and boost your business. Drop us a line or book a free consultation with our leading outsourcing advisor.

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What is BPO?

Get Business Process Outsourcing Services

Business process outsourcing (BPO) is when a company hands off specific business functions, such as customer support, accounting, recruiting, or data processing, to an external provider. The provider runs those processes to agreed standards and service levels. The company pays for the output and keeps its own team focused on core work.

BPO is different from hiring freelancers or contractors. You're not buying hours from individuals. You're buying a managed function: the provider recruits, trains, equips, and supervises the team, and is accountable for results.

Need a researcher, accountant or business development manager? Or maybe a full-cycle marketing department?

Devox Software provides a whole range of business process services with various engagement models. We offer both part-time assistance and full-time engagement with custom hiring.

Modernizing unstable systems? Launching new products?

We build development environments that deliver enterprise-grade scalability, compliance-driven security, and control baked in from day one.

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What You Get

Business Process Outsourcing Services We Offer

Let us tailor our work to your standards: pick the type of commitment that is most convenient for you.

  • Sales Support and Lead Management

    Give sales teams more time to focus on qualified opportunities by outsourcing repetitive sales operations. BPO teams can assist with prospect research, lead qualification, CRM maintenance, contact enrichment, pipeline updates, appointment coordination, follow-up administration, proposal support, and sales reporting. Processes can be adapted to your sales methodology, qualification criteria, and CRM workflows.

  • HR and Recruitment Process Outsourcing

    Reduce the administrative workload associated with hiring and workforce management. Our teams can support candidate sourcing, CV screening, interview coordination, applicant tracking, employee documentation, onboarding, HR data maintenance, background-check coordination, and workforce reporting. Outsourced HR processes can operate within your existing ATS, HRIS, and internal approval workflows.

  • Customer Support Outsourcing

    Provide consistent customer support across email, live chat, phone, social channels, and help desk platforms. Dedicated support teams can handle inquiries, complaints, account questions, order updates, and service requests while following your internal workflows, SLAs, knowledge base, and escalation procedures. We can also help integrate support operations with CRM, ticketing, analytics, and AI-assisted customer service tools.

  • Technical Support Services

    Extend your internal support capacity with Level 1 and Level 2 technical assistance for software products, digital platforms, and connected services. Outsourced teams can manage troubleshooting, ticket classification, user onboarding, password and access issues, configuration support, bug reporting, and escalation to engineering teams. Support workflows can be aligned with your existing ITSM tools, documentation, response targets, and service-level requirements.

  • Back-Office Operations

    Outsource repetitive administrative and operational tasks that consume internal resources but remain essential to daily business processes. Our teams can support document management, record maintenance, order administration, data verification, reporting, system updates, case processing, and other back-office workflows. Processes can be standardized, monitored, and gradually automated to improve accuracy and reduce turnaround time.

  • Data Entry and Data Processing

    Keep business data accurate, structured, and ready for operational or analytical use. Along with intelligent document processing, we support data collection, entry, validation, cleansing, enrichment, normalization, migration, deduplication, and ongoing maintenance across CRM, ERP, financial, logistics, and custom enterprise systems. Where appropriate, manual processing can be combined with OCR, automated validation, APIs, and AI-based extraction.

  • Finance and Accounting Outsourcing

    Support routine finance operations without adding unnecessary workload to internal accounting teams. Outsourced specialists can assist with invoicing, accounts payable and receivable, transaction reconciliation, expense processing, invoice verification, financial data entry, reporting, and document preparation. Workflows can be integrated with accounting, ERP, billing, and banking systems to improve visibility and processing consistency.

  • Order Processing and Fulfillment Support

    Support the complete order lifecycle from initial entry through fulfillment and post-order updates. Teams can handle order verification, inventory checks, status changes, return requests, shipment documentation, exception handling, and communication with customers, suppliers, warehouses, and logistics partners. We can also help connect these workflows with ERP, OMS, WMS, TMS, and eCommerce systems.

  • Procurement Support Services

    Streamline routine procurement operations while maintaining control over suppliers and purchasing processes. Outsourced teams can manage vendor onboarding, supplier records, purchase order processing, document verification, invoice matching, catalog updates, approval routing, and procurement reporting. These services can complement existing procurement platforms and help reduce manual coordination between departments.

  • Business Process Automation

    Reduce repetitive manual work by automating predictable steps within business workflows. We can help identify automation opportunities and implement solutions using workflow engines, RPA, API integrations, AI agents, custom software, and rules-based processing. Automation can cover tasks such as data transfers, document routing, approvals, notifications, report generation, system synchronization, and case management.

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  • Quality Assurance and Process Monitoring

    Maintain consistent service quality through measurable controls and ongoing process monitoring. We can track SLA compliance, processing accuracy, turnaround time, response rates, error frequency, backlog levels, customer satisfaction, and other operational KPIs. Regular reporting, quality checks, exception reviews, and process analysis help identify bottlenecks and opportunities for further optimization.

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Why Businesses Choose BPO?

What will You Get by Business Process Outsourcing?

01

Lower Operating Costs

Reduce the cost of hiring, training, managing, and maintaining large in-house operational teams. BPO outsourcing gives you access to experienced specialists and established processes without the overhead of expanding internal headcount and infrastructure.

02

Faster Access to Skilled Teams

Launch or expand business operations without lengthy recruitment cycles. Outsourcing provides access to trained professionals who can quickly integrate into your workflows, tools, and service standards.

03

More Focus on Core Business Priorities

Move repetitive and time-consuming operational tasks away from internal teams so they can focus on product development, customer growth, strategic initiatives, and other high-value activities.

04

Scalable Operational Capacity

Scale teams up or down as workloads, transaction volumes, seasonal demand, or business priorities change. BPO services provide additional capacity without the long-term commitment associated with permanent hiring.

05

Higher Process Efficiency

Standardized workflows, clear responsibilities, automation, and performance monitoring help reduce manual effort and improve turnaround times across customer support, finance, data processing, procurement, and other functions.

06

Consistent Service Quality

Defined SLAs, quality controls, escalation procedures, and measurable KPIs help maintain predictable service levels across outsourced processes. Performance can be continuously monitored and improved based on operational data.

07

Access to Automation and AI

Modern BPO can combine human expertise with RPA, AI agents, document intelligence, workflow automation, and system integrations. This helps reduce repetitive work, accelerate processing, and improve the efficiency of high-volume operations.

08

Flexible Outsourcing Models

Choose the level of outsourcing that fits your business, from a dedicated specialist or small team to complete process ownership. The model can evolve as your operational needs, technology, and business scale change.

How We Work

BPO Models We Offer

01

Front Office BPO

These business process services include customer support, sales, and marketing. You can easily adjust the remote front office to your business: hire any number of specialists for as long as you need.

02

Back Office BPO

Our company is a BPO provider that can set up a back office for you in Eastern Europe. This outsourcing destination offers a large talent pool, so you can find the needed candidates faster and at a lower cost. Data entry, researchers, accountants, and financial experts can be hired in just 2–4 weeks.

Our Process

Business Process Outsourcing Stages

A structured handover is critical to making BPO efficient from day one. Devox Software follows a phased onboarding process with a dedicated onboarding manager on our side and a single point of contact on yours. We document processes, train the team, validate readiness, and gradually transfer responsibility before moving to full-scale operations.

01.

01. Week 0–1: Discovery and Knowledge Transfer

We start by understanding how your processes work today and what successful delivery looks like. Run a kickoff workshop to map workflows, responsibilities, tools, service expectations, and existing performance targets. Review your SOPs, playbooks, FAQs, templates, historical tickets, reports, and other operational materials. Create a process runbook covering step-by-step procedures, responsibilities, escalation rules, quality requirements, tone of voice, and exception handling. The documentation remains available to your organization.

02.

02. Week 1–2: Access, Tools, and Team Training

Once the process is documented, we prepare the BPO team and working environment. Configure access to required systems using individual accounts, MFA, role-based access, and least-privilege permissions. Set up communication, ticketing, reporting, and collaboration tools. Train team members on your products, workflows, policies, customer expectations, and business rules. Complete a readiness assessment before team members are approved to handle live operations.

03.

03. Week 2–4: Shadowing and Supervised Go-Live

We transfer responsibilities gradually rather than moving the full workload at once. Devox Software's specialists observe your team handling real cases to understand practical workflows and exceptions and perform the work while experienced team members or designated reviewers validate the output. Live workload is introduced progressively while accuracy, turnaround time, and SLA performance are monitored.

04.

04. Week 4–6: Full Operation and Optimization

Once agreed quality and readiness criteria are met, Devox takes full responsibility for the outsourced scope. Move to the agreed operational capacity with defined SLAs, KPIs, and escalation procedures in force. Track processing accuracy, response and resolution times, backlog, productivity, and other relevant performance indicators. Conduct an initial 30-day review to assess results and adjust workflows, targets, documentation, or team capacity. Identify opportunities for further automation, AI adoption, system integration, and process optimization.

  • 01. Week 0–1: Discovery and Knowledge Transfer

  • 02. Week 1–2: Access, Tools, and Team Training

  • 03. Week 2–4: Shadowing and Supervised Go-Live

  • 04. Week 4–6: Full Operation and Optimization

Benefits of BPO by Devox Software

Our BPO Services Benefits

01

BPO with Engineering Behind It

Most BPO providers give you people. We give you people plus a software engineering team. Your outsourced function comes with automation of repetitive steps, integrations between your tools, and AI-assisted workflows such as ticket triage, suggested replies, and invoice data extraction. Over time, the same process costs less to run and gets better.

02

Service Levels Written into Your Contract

You manage results, not hours. Every engagement starts with agreed SLAs and KPIs for each function: response and resolution times, CSAT, and accuracy rates. They're written into your contract and tracked in a shared dashboard, with [monthly] performance reports.

03

Security and Data Protection by Default

Accounting records and customer conversations are sensitive, so we treat them that way. Every team member signs an NDA, access is least-privilege with MFA and personal accounts, and work can run entirely inside your environment. We sign GDPR data processing agreements and follow ISO 27001-aligned security practices.

04

Clear Legal Setup and IP Ownership

You don't need to open a legal entity abroad. Devox Software employs or contracts your team and handles payroll, taxes, and local labor compliance, including all local tax requirements. Everything the team produces belongs to you, and IP assignment is written into every contract. Terms are simple: an MSA, a statement of work for each function, and a notice to scale down.

05

Team in Place in 2–4 Weeks

Our in-house recruiters source, screen, and hire to your job description. Accountants, researchers, data entry specialists, and support agents are typically hired within 2–4 weeks, so you don't wait months to fill local vacancies.

06

Continuous Quality Monitoring

A dedicated QA lead from an independent Quality Assurance Center reviews a weekly sample of work against a scorecard, and high-risk tasks such as payments and refunds get a second check. Any issue you raise is traced to its cause, fixed in the runbook, and covered in retraining.

07

Office, Equipment, and Payroll Included

You don't buy or rent office space, provide equipment, or run foreign payroll. Your team works from a managed workplace on company-managed, secure devices, and our local accountants handle wages, taxes, and benefits. You get one monthly invoice.

08

Stable Teams, Guaranteed Replacements

Our HR team tracks satisfaction and engagement to keep people on your account for the long term. If someone leaves or isn't the right fit, we replace them within 14-days at no extra hiring cost.

09

Flexible Engagement Models

Choose a fully managed service, a dedicated team you manage directly, or recruitment only. Start with one part-time specialist or a full department, and scale up or down as your needs change. Not sure which model fits? Book a free consultation to choose.

Case Studies

Our Latest Works

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Core Tech:
  • .NET Core​
  • MS SQL
  • ELK​
  • Vue.js
  • AWS​
  • Docker
  • DataDog​
  • R
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USA USA

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USA USA

Trusted by

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Awards & Certifications

Industry Contribution Awards & Certifications

Check Devox Software’s awards on rating and review platforms, recognized among the top software development companies, along with the certifications our team members hold.

  • Awards
  • Certifications
  • UpWork

    UpWork

  • Clutch

    Clutch

  • The Manifest

    The Manifest

  • DesignRush

    DesignRush

  • MC.today

    MC.today

  • Clutch

    Clutch

  • Clutch

    Clutch

  • AppFutura

    AppFutura

  • Clutch

    Clutch

  • GoodFirms

    GoodFirms

  • DesignRush

    DesignRush

  • UpWork

    UpWork

  • Professional Scrum Master™ II (PSM II)

    Professional Scrum Master™ II (PSM II)

  • Professional Scrum Product Owner™ I (PSPO I)

    Professional Scrum Product Owner™ I (PSPO I)

  • Microsoft Certified: DevOps Engineer Expert

    Microsoft Certified: DevOps Engineer Expert

  • Quality Assurance ISTQB Foundation Level

    Quality Assurance ISTQB Foundation Level

  • Java Development Certified Professional

    Java Development Certified Professional

  • Certified Artificial Intelligence Scientist (CAIS)

    Certified Artificial Intelligence Scientist (CAIS)

  • Oracle Database SQL Certified Associate

    Oracle Database SQL Certified Associate

  • ITSMS Auditor/Lead Auditor of ISO Standard 20000

    ITSMS Auditor/Lead Auditor of ISO Standard 20000

  • Microsoft Certified: Azure Fundamentals (AZ 900)

    Microsoft Certified: Azure Fundamentals (AZ 900)

  • Claude Certified Developer - Foundations (CCDV-F)

    Claude Certified Developer - Foundations (CCDV-F)

  • Cisco CCNA certification

    Cisco CCNA certification

  • PL-400: Power Platform Developer Associate

    PL-400: Power Platform Developer Associate

  • Claude Certified Partner

    Claude Certified Partner

  • Certified Kubernetes Application Developer (CKAD)

    Certified Kubernetes Application Developer (CKAD)

Testimonials

Testimonials

Carl-Fredrik Linné                                            Sweden

The solutions they’re providing is helping our business run more smoothly. We’ve been able to make quick developments with them, meeting our product vision within the timeline we set up. Listen to them because they can give strong advice about how to build good products.

Darrin Lipscomb Darrin Lipscomb
Darrin Lipscomb United States

We are a software startup and using Devox allowed us to get an MVP to market faster and less cost than trying to build and fund an R&D team initially. Communication was excellent with Devox. This is a top notch firm.

Daniel Bertuccio Daniel Bertuccio
Daniel Bertuccio Australia

Their level of understanding, detail, and work ethic was great. We had 2 designers, 2 developers, PM and QA specialist. I am extremely satisfied with the end deliverables. Devox Software was always on time during the process.

Trent Allan Trent Allan
Trent Allan Australia

We get great satisfaction working with them. They help us produce a product we’re happy with as co-founders. The feedback we got from customers was really great, too. Customers get what we do and we feel like we’re really reaching our target market.

Andy Morrey                                            United Kingdom

I’m blown up with the level of professionalism that’s been shown, as well as the welcoming nature and the social aspects. Devox Software is really on the ball technically.

Vadim Ivanenko Vadim Ivanenko
Vadim Ivanenko Switzerland

Great job! We met the deadlines and brought happiness to our customers. Communication was perfect. Quick response. No problems with anything during the project. Their experienced team and perfect communication offer the best mix of quality and rates.

Jason Leffakis Jason Leffakis
Jason Leffakis United States

The project continues to be a success. As an early-stage company, we're continuously iterating to find product success. Devox has been quick and effective at iterating alongside us. I'm happy with the team, their responsiveness, and their output.

John Boman John Boman
John Boman Sweden

We hired the Devox team for a complicated (unusual interaction) UX/UI assignment. The team managed the project well both for initial time estimates and also weekly follow-ups throughout delivery. Overall, efficient work with a nice professional team.

Tamas Pataky Tamas Pataky
Tamas Pataky Canada

Their intuition about the product and their willingness to try new approaches and show them to our team as alternatives to our set course were impressive. The Devox team makes it incredibly easy to work with, and their ability to manage our team and set expectations was outstanding.

Stan Sadokov Stan Sadokov
Stan Sadokov Estonia

Devox is a team of exepctional talent and responsible executives. All of the talent we outstaffed from the company were experts in their fields and delivered quality work. They also take full ownership to what they deliver to you. If you work with Devox you will get actual results and you can rest assured that the result will procude value.

Mark Lamb Mark Lamb
Mark Lamb United Kingdom

The work that the team has done on our project has been nothing short of incredible – it has surpassed all expectations I had and really is something I could only have dreamt of finding. Team is hard working, dedicated, personable and passionate. I have worked with people literally all over the world both in business and as freelancer, and people from Devox Software are 1 in a million.

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FAQ

Also Asked

  • What Is Business Process Outsourcing?

    Business process outsourcing (BPO) is the practice of hiring an external provider to manage specific business functions or operational processes. These can include customer support, technical support, data processing, finance and accounting, HR administration, procurement, order management, and back-office operations.

    A BPO provider typically supplies the people, workflows, tools, quality controls, and reporting needed to run the outsourced process. Companies use BPO to reduce operating costs, access specialized expertise, scale faster, and free internal teams to focus on core business priorities.

  • What is the differnce between BPO vs. dedicated team vs. staff augmentation?

    The main difference is who manages the work and what responsibility is outsourced.

    Model Who manages the day-to-day work Who is accountable for results Best for
    BPO (managed service) The provider The provider, measured against SLAs Repeatable business functions you want off your plate
    Dedicated team You You Long-term work where you want direct control
    Staff augmentation You You Filling specific skill gaps short-term

    In short, choose BPO when you want to outsource a process, a dedicated team when you need an external team working continuously on your product, and staff augmentation when you need additional specialists under your existing management structure.

  • What SLAs do you offer for outsourced customer support and service desk?

    We agree on SLAs for each function before the engagement starts, typically first response time, resolution time, CSAT, and accuracy. For example: first response within 1 hour and CSAT above 90% for support. Results are reported monthly in a shared dashboard, and the targets are written into your contract.

  • Is our data safe with an outsourced team?

    Yes. Every team member signs an NDA, access follows least-privilege rules with MFA and personal accounts, and work can run entirely inside your environment. We sign GDPR data processing agreements and follow ISO 27001-aligned security practices.

  • Who employs the BPO team, and who owns the work?

    Devox Software employs or contracts the team and handles payroll, taxes, and local labor compliance. You own everything the team produces, and IP assignment is part of both our contract with you and each team member’s contract.

  • How long does BPO onboarding take?

    Most functions reach full operation in 4–6 weeks. That covers knowledge transfer and runbook creation (week 1), tool access and training (week 1–2), shadowing and supervised go-live (week 2–4), and full ownership with SLAs in force (week 4–6). Simple, well-documented tasks such as data entry can start sooner.

  • What do you need from our team during onboarding?

    One point of contact, your existing documentation (SOPs, FAQs, templates), access to your tools, and about 3–5 hours per week of your team’s time for walkthroughs and review during the first 2–3 weeks. After go-live, a short weekly check-in is enough.

  • Will you work in our existing tools?

    Yes. Our teams work in your tools, including Zendesk, HubSpot, Salesforce, Jira Service Management, QuickBooks, Xero, and NetSuite, so there’s nothing to migrate. If a process is manual, we can also automate or integrate it, thanks to Devox Software’s in-house engineering team.

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