Give sales teams more time to focus on qualified opportunities by outsourcing repetitive sales operations. BPO teams can assist with prospect research, lead qualification, CRM maintenance, contact enrichment, pipeline updates, appointment coordination, follow-up administration, proposal support, and sales reporting. Processes can be adapted to your sales methodology, qualification criteria, and CRM workflows.
Business Process Outsourcing Services
Get Business Process Outsourcing Services
Business process outsourcing (BPO) is when a company hands off specific business functions, such as customer support, accounting, recruiting, or data processing, to an external provider. The provider runs those processes to agreed standards and service levels. The company pays for the output and keeps its own team focused on core work.
BPO is different from hiring freelancers or contractors. You're not buying hours from individuals. You're buying a managed function: the provider recruits, trains, equips, and supervises the team, and is accountable for results.
Need a researcher, accountant or business development manager? Or maybe a full-cycle marketing department?
Devox Software provides a whole range of business process services with various engagement models. We offer both part-time assistance and full-time engagement with custom hiring.
Business Process Outsourcing Services We Offer
Let us tailor our work to your standards: pick the type of commitment that is most convenient for you.
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Sales Support and Lead Management
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HR and Recruitment Process Outsourcing
Reduce the administrative workload associated with hiring and workforce management. Our teams can support candidate sourcing, CV screening, interview coordination, applicant tracking, employee documentation, onboarding, HR data maintenance, background-check coordination, and workforce reporting. Outsourced HR processes can operate within your existing ATS, HRIS, and internal approval workflows.
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Customer Support Outsourcing
Provide consistent customer support across email, live chat, phone, social channels, and help desk platforms. Dedicated support teams can handle inquiries, complaints, account questions, order updates, and service requests while following your internal workflows, SLAs, knowledge base, and escalation procedures. We can also help integrate support operations with CRM, ticketing, analytics, and AI-assisted customer service tools.
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Technical Support Services
Extend your internal support capacity with Level 1 and Level 2 technical assistance for software products, digital platforms, and connected services. Outsourced teams can manage troubleshooting, ticket classification, user onboarding, password and access issues, configuration support, bug reporting, and escalation to engineering teams. Support workflows can be aligned with your existing ITSM tools, documentation, response targets, and service-level requirements.
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Back-Office Operations
Outsource repetitive administrative and operational tasks that consume internal resources but remain essential to daily business processes. Our teams can support document management, record maintenance, order administration, data verification, reporting, system updates, case processing, and other back-office workflows. Processes can be standardized, monitored, and gradually automated to improve accuracy and reduce turnaround time.
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Data Entry and Data Processing
Keep business data accurate, structured, and ready for operational or analytical use. Along with intelligent document processing, we support data collection, entry, validation, cleansing, enrichment, normalization, migration, deduplication, and ongoing maintenance across CRM, ERP, financial, logistics, and custom enterprise systems. Where appropriate, manual processing can be combined with OCR, automated validation, APIs, and AI-based extraction.
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Finance and Accounting Outsourcing
Support routine finance operations without adding unnecessary workload to internal accounting teams. Outsourced specialists can assist with invoicing, accounts payable and receivable, transaction reconciliation, expense processing, invoice verification, financial data entry, reporting, and document preparation. Workflows can be integrated with accounting, ERP, billing, and banking systems to improve visibility and processing consistency.
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Order Processing and Fulfillment Support
Support the complete order lifecycle from initial entry through fulfillment and post-order updates. Teams can handle order verification, inventory checks, status changes, return requests, shipment documentation, exception handling, and communication with customers, suppliers, warehouses, and logistics partners. We can also help connect these workflows with ERP, OMS, WMS, TMS, and eCommerce systems.
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Procurement Support Services
Streamline routine procurement operations while maintaining control over suppliers and purchasing processes. Outsourced teams can manage vendor onboarding, supplier records, purchase order processing, document verification, invoice matching, catalog updates, approval routing, and procurement reporting. These services can complement existing procurement platforms and help reduce manual coordination between departments.
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Business Process Automation
Reduce repetitive manual work by automating predictable steps within business workflows. We can help identify automation opportunities and implement solutions using workflow engines, RPA, API integrations, AI agents, custom software, and rules-based processing. Automation can cover tasks such as data transfers, document routing, approvals, notifications, report generation, system synchronization, and case management.
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Quality Assurance and Process Monitoring
Maintain consistent service quality through measurable controls and ongoing process monitoring. We can track SLA compliance, processing accuracy, turnaround time, response rates, error frequency, backlog levels, customer satisfaction, and other operational KPIs. Regular reporting, quality checks, exception reviews, and process analysis help identify bottlenecks and opportunities for further optimization.
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What will You Get by Business Process Outsourcing?
Lower Operating Costs
Reduce the cost of hiring, training, managing, and maintaining large in-house operational teams. BPO outsourcing gives you access to experienced specialists and established processes without the overhead of expanding internal headcount and infrastructure.
Faster Access to Skilled Teams
Launch or expand business operations without lengthy recruitment cycles. Outsourcing provides access to trained professionals who can quickly integrate into your workflows, tools, and service standards.
More Focus on Core Business Priorities
Move repetitive and time-consuming operational tasks away from internal teams so they can focus on product development, customer growth, strategic initiatives, and other high-value activities.
Scalable Operational Capacity
Scale teams up or down as workloads, transaction volumes, seasonal demand, or business priorities change. BPO services provide additional capacity without the long-term commitment associated with permanent hiring.
Higher Process Efficiency
Standardized workflows, clear responsibilities, automation, and performance monitoring help reduce manual effort and improve turnaround times across customer support, finance, data processing, procurement, and other functions.
Consistent Service Quality
Defined SLAs, quality controls, escalation procedures, and measurable KPIs help maintain predictable service levels across outsourced processes. Performance can be continuously monitored and improved based on operational data.
Access to Automation and AI
Modern BPO can combine human expertise with RPA, AI agents, document intelligence, workflow automation, and system integrations. This helps reduce repetitive work, accelerate processing, and improve the efficiency of high-volume operations.
Flexible Outsourcing Models
Choose the level of outsourcing that fits your business, from a dedicated specialist or small team to complete process ownership. The model can evolve as your operational needs, technology, and business scale change.
BPO Models We Offer
Front Office BPO
These business process services include customer support, sales, and marketing. You can easily adjust the remote front office to your business: hire any number of specialists for as long as you need.
Back Office BPO
Our company is a BPO provider that can set up a back office for you in Eastern Europe. This outsourcing destination offers a large talent pool, so you can find the needed candidates faster and at a lower cost. Data entry, researchers, accountants, and financial experts can be hired in just 2–4 weeks.
Business Process Outsourcing Stages
A structured handover is critical to making BPO efficient from day one. Devox Software follows a phased onboarding process with a dedicated onboarding manager on our side and a single point of contact on yours. We document processes, train the team, validate readiness, and gradually transfer responsibility before moving to full-scale operations.
Our BPO Services Benefits
BPO with Engineering Behind It
Most BPO providers give you people. We give you people plus a software engineering team. Your outsourced function comes with automation of repetitive steps, integrations between your tools, and AI-assisted workflows such as ticket triage, suggested replies, and invoice data extraction. Over time, the same process costs less to run and gets better.
Service Levels Written into Your Contract
You manage results, not hours. Every engagement starts with agreed SLAs and KPIs for each function: response and resolution times, CSAT, and accuracy rates. They're written into your contract and tracked in a shared dashboard, with [monthly] performance reports.
Security and Data Protection by Default
Accounting records and customer conversations are sensitive, so we treat them that way. Every team member signs an NDA, access is least-privilege with MFA and personal accounts, and work can run entirely inside your environment. We sign GDPR data processing agreements and follow ISO 27001-aligned security practices.
Clear Legal Setup and IP Ownership
You don't need to open a legal entity abroad. Devox Software employs or contracts your team and handles payroll, taxes, and local labor compliance, including all local tax requirements. Everything the team produces belongs to you, and IP assignment is written into every contract. Terms are simple: an MSA, a statement of work for each function, and a notice to scale down.
Team in Place in 2–4 Weeks
Our in-house recruiters source, screen, and hire to your job description. Accountants, researchers, data entry specialists, and support agents are typically hired within 2–4 weeks, so you don't wait months to fill local vacancies.
Continuous Quality Monitoring
A dedicated QA lead from an independent Quality Assurance Center reviews a weekly sample of work against a scorecard, and high-risk tasks such as payments and refunds get a second check. Any issue you raise is traced to its cause, fixed in the runbook, and covered in retraining.
Office, Equipment, and Payroll Included
You don't buy or rent office space, provide equipment, or run foreign payroll. Your team works from a managed workplace on company-managed, secure devices, and our local accountants handle wages, taxes, and benefits. You get one monthly invoice.
Stable Teams, Guaranteed Replacements
Our HR team tracks satisfaction and engagement to keep people on your account for the long term. If someone leaves or isn't the right fit, we replace them within 14-days at no extra hiring cost.
Flexible Engagement Models
Choose a fully managed service, a dedicated team you manage directly, or recruitment only. Start with one part-time specialist or a full department, and scale up or down as your needs change. Not sure which model fits? Book a free consultation to choose.
Let’s Start
Fast-track your product development and shorten time-to-market with Devox as your next talent supplier. Have your team assembled according to your rules and your convenience, enjoy transparent communication, and discover a flexible yet diligent approach with us as your next Business Process Outsourcing provider.
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Also Asked
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What Is Business Process Outsourcing?
Business process outsourcing (BPO) is the practice of hiring an external provider to manage specific business functions or operational processes. These can include customer support, technical support, data processing, finance and accounting, HR administration, procurement, order management, and back-office operations.
A BPO provider typically supplies the people, workflows, tools, quality controls, and reporting needed to run the outsourced process. Companies use BPO to reduce operating costs, access specialized expertise, scale faster, and free internal teams to focus on core business priorities.
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What is the differnce between BPO vs. dedicated team vs. staff augmentation?
The main difference is who manages the work and what responsibility is outsourced.
Model Who manages the day-to-day work Who is accountable for results Best for BPO (managed service) The provider The provider, measured against SLAs Repeatable business functions you want off your plate Dedicated team You You Long-term work where you want direct control Staff augmentation You You Filling specific skill gaps short-term In short, choose BPO when you want to outsource a process, a dedicated team when you need an external team working continuously on your product, and staff augmentation when you need additional specialists under your existing management structure.
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What SLAs do you offer for outsourced customer support and service desk?
We agree on SLAs for each function before the engagement starts, typically first response time, resolution time, CSAT, and accuracy. For example: first response within 1 hour and CSAT above 90% for support. Results are reported monthly in a shared dashboard, and the targets are written into your contract.
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Is our data safe with an outsourced team?
Yes. Every team member signs an NDA, access follows least-privilege rules with MFA and personal accounts, and work can run entirely inside your environment. We sign GDPR data processing agreements and follow ISO 27001-aligned security practices.
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Who employs the BPO team, and who owns the work?
Devox Software employs or contracts the team and handles payroll, taxes, and local labor compliance. You own everything the team produces, and IP assignment is part of both our contract with you and each team member’s contract.
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How long does BPO onboarding take?
Most functions reach full operation in 4–6 weeks. That covers knowledge transfer and runbook creation (week 1), tool access and training (week 1–2), shadowing and supervised go-live (week 2–4), and full ownership with SLAs in force (week 4–6). Simple, well-documented tasks such as data entry can start sooner.
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What do you need from our team during onboarding?
One point of contact, your existing documentation (SOPs, FAQs, templates), access to your tools, and about 3–5 hours per week of your team’s time for walkthroughs and review during the first 2–3 weeks. After go-live, a short weekly check-in is enough.
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Will you work in our existing tools?
Yes. Our teams work in your tools, including Zendesk, HubSpot, Salesforce, Jira Service Management, QuickBooks, Xero, and NetSuite, so there’s nothing to migrate. If a process is manual, we can also automate or integrate it, thanks to Devox Software’s in-house engineering team.
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