Privacy Notice
Introduction
Devox Software Inc. (“Devox Software,” “we,” “us,” or “our”) is a Florida corporation with its principal place of business at 17000 N Bay Rd, Unit 508, Sunny Isles Beach, FL 33160, USA. This Notice explains how we collect, use, and protect personal data when you visit www.devoxsoftware.com or interact with us.
Personal Data We Collect
We may collect and process:
| Category | Typical Items | Source |
| Identification & Contact | name, business e-mail, phone, job title, company, country | forms, e-mails, events, public sources (e.g., LinkedIn) |
| Recruitment | CV details, skills, interview recordings, assessment results, right-to-work evidence | you, recruiters, public professional profiles |
| Commercial | contract history, billing data, project communications | you, your organisation |
| Usage & Device | IP address, browser type, pages visited, time on page, cookies, pixels | automated collection |
| Marketing Preferences | newsletter opt-ins, event registrations | you |
We do not intentionally collect special-category or children’s data.
Purpose of Collecting Your Personal Data
We use personal data to:
- Provide and manage services.
- Respond to inquiries and quote requests.
- Improve our website and develop new features.
- Recruit talent.
- Send marketing content (with opt-out).
- Comply with legal obligations and protect rights.
Lawful Basis for Processing
We rely on one or more of the following grounds:
- Consent (e.g., newsletters)
- Contract (negotiating or performing agreements)
- Legitimate interests (business development, fraud prevention, network security)
- Legal obligation (tax, subpoenas, sanctions)
- Vital / Public interest (rare circumstances)
You may withdraw consent at any time without affecting prior processing.
Marketing Communications
You may opt in to receive reports, event invitations, or service updates. Each email contains an unsubscribe link.
Safety of Your Personal Data
We protect personal data through layered safeguards that include encryption in transit and at rest, multi-factor authentication, a secure development lifecycle, continuous 24 / 7 SIEM monitoring, annual penetration testing, and independent third-party audits.
Data Transfer
Devox Software Inc. is headquartered in the United States. Whenever we move personal data from the European Economic Area (EEA), the United Kingdom, or Switzerland to the U.S. —or to any country that lacks an adequacy decision under the EU GDPR — we rely on the European Commission’s Standard Contractual Clauses (with the UK and Swiss addenda where applicable) and complementary technical and organisational safeguards. Copies of the relevant transfer mechanisms are available on request at privacy@devoxsoftware.com.
Sharing of Your Personal Data
We share data only with:
- Affiliates that support service delivery;
- Service providers (cloud hosting, background checks, analytics, marketing, legal);
- Professional advisers (law firms, auditors, insurers);
- Authorities when required by law or to defend legal claims;
- Prospective buyers in corporate transactions (under NDA).
Recipients must follow contractual confidentiality and security obligations.
Children’s Privacy
Our Website is intended for business users. We do not knowingly collect personal data from children under 13, and the site is not directed to them. If you believe a child has provided us with information, please email privacy@devoxsoftware.com, and we will delete it promptly in accordance with the U.S. Children’s Online Privacy Protection Act (COPPA).
Information Tracking
We use cookies, pixels, and similar technologies to remember preferences, analyze traffic, and measure marketing effectiveness. You can manage or block cookies through your browser settings; doing so will not block basic site access but may affect certain features. Details appear in our Cookie Policy.
Third Party Links
The Website may link to external sites we do not control. Devox Software Inc. is not responsible for the content, security, or privacy practices of those sites. Accessing third-party resources is at your own risk, and we recommend reviewing their privacy notices before sharing any information.
Controller’s Use of AI
We employ artificial-intelligence tools, such as code assistants, translation engines, and analytics, to support human decision-making. AI outputs are always reviewed by qualified staff; no fully automated decisions with legal or similarly significant effects are made about individuals. Training data excludes sensitive or proprietary personal information.
Changes to the Privacy Notice
We may update this Notice from time to time. The “Last revised” date at the top will change, and material updates will be highlighted on the Website at least 30 days before they take effect. Continued use of the Website after the effective date signifies acceptance of the revised Notice.
Cookie Policy
Our site uses four types of cookies:
- Essential – enable basic functions such as page navigation and access to secure areas.
- Performance – collect aggregated, anonymous analytics (e.g., Google Analytics).
- Functionality – remember your preferences (language, region).
- Advertising – deliver relevant ads through platforms like Google Ads and LinkedIn.
You can disable or delete cookies in your browser settings. Blocking essential cookies may impair site functionality; blocking other cookies will not prevent basic access but could limit certain features.
Remarketing
We use remarketing tags (e.g., Google Ads, LinkedIn Insight Tag, Meta Pixel) to show Devox Software Inc.ads to people who have previously visited our Website. These tags place a cookie or pixel ID on your browser so that partner platforms can display relevant ads as you browse elsewhere. You can opt out at any time through each provider’s ad-settings page or via the Network Advertising Initiative opt-out tool.
Third-party Services, Cookies
The Website integrates several external services that may set their own cookies and collect limited data (IP address, device ID, page events) as independent controllers:
Google Analytics / Tag Manager / Ads
- Microsoft Advertising (Bing)
- LinkedIn Insight Tag
- Meta (Facebook) Pixel
- X (Twitter) Pixel
- Hubspot
- Leadfeeder
- Clarity
Please review each provider’s privacy notice for details on their practices and opt-out options.
Data Storage
Personal data is stored primarily in secure U.S. data centers managed by ISO 27001-certified cloud providers. We keep information only as long as necessary for the purpose collected and as required by law, with typical retention periods ranging from 30 days for web server logs to 7 years for tax and contract records. When data is no longer needed, we delete or anonymize it using industry-standard methods.
Your Privacy Rights
Depending on where you live, you may have some or all of the following rights:
- Access / Know – request a copy of the personal data we hold about you.
- Rectify / Correct – ask us to fix inaccurate or incomplete data.
- Delete / Erase – request deletion of your data, subject to legal exceptions.
- Portability – receive your data in a structured, commonly used format.
- Restrict / Object – limit or object to certain types of processing, including direct marketing.
- Opt-out of “sale” / “sharing” (for California and similar U.S. state laws).
- Non-discrimination – equal service and price if you exercise your rights.
Contact us (see below) to exercise any right. We will respond within 30 days or as required by law.
Contact Information
Devox Software Inc.
17000 N Bay Rd, Unit 508
Sunny Isles Beach, FL 33160, USA
Email: privacy@devoxsoftware.com
How to Complain
If you have concerns about our handling of personal data, email privacy@devoxsoftware.com. We will investigate and respond within 30 days.
If you are not satisfied with our response:
- U.S. residents: file a complaint with the Federal Trade Commission (FTC) (reportfraud.ftc.gov) or your state Attorney General (for Florida: myfloridalegal.com).
- EEA / UK residents: contact your local data-protection authority under the GDPR.
Notice for California Residents
Under the California Consumer Privacy Act, as amended by the CPRA (together, “CCPA”), California residents may:
- Know the personal information we collect, use, disclose, or “share.”
- Delete personal information we collected from you (with legal exceptions).
- Correct inaccurate personal information.
- Opt out of any “sale” or “sharing” of personal information (we do not sell data for money).
- Limit use or disclosure of sensitive personal information (we use it only for permitted purposes).
- Receive equal service without discrimination for exercising CCPA rights.
How to exercise these rights: email privacy@devoxsoftware.com with the subject “California Request.” We will verify your identity and respond within 45 days (up to 90 days if reasonably necessary). We will not discriminate against you for making a request.