Intelligent Automation Services

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  • AUTOMATE DOCUMENT WORK

    Extract fields from invoices, contracts and requests, check them against your systems and post them automatically. Your team reviews only the documents that fail a check.

  • MOVE FORECASTS INTO WORKFLOWS

    Replace spreadsheet planning with demand and risk models that feed your ERP or WMS directly. Planners see the forecast next to the task it informs.

  • FIX DATA BEFORE ADDING AI

    Map how data moves through your systems and close the gaps that make models unreliable. Automation goes live on data you can trace.

Why It Matters

Where Rule-Based Automation Stops

Most companies have already automated the easy stuff. Data gets moved between systems, forms get filled out, jobs run on a schedule. That part is pretty well understood.

What usually stays manual is the work that is harder to reduce to a fixed rule. Someone has to review an invoice that came in a different format, decide which order needs to move first, or notice that a payment doesn’t look quite right.

That is where AI starts to become useful.

A model can read the document, score the risk, or forecast what is likely to happen next. The workflow can then act on that result, while anything uncertain gets kicked over to a person to review.

The important part is that you cannot just drop a model into a messy process and expect it to work. If the data is inconsistent, the integrations are unreliable, or the business rules are unclear, the automation will inherit all those problems.

So we start underneath the AI layer. We look at how the data moves, where the gaps are, and what needs cleaning up before a model makes decisions on it. Then we build the automation on top.

We do that through the AI Solution Accelerator™, Devox’s framework for taking AI automation from an initial use case into something you can actually run and manage in production.

Modernizing unstable systems? Launching new products?

We build development environments that deliver enterprise-grade scalability, compliance-driven security, and control baked in from day one.

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What We Offer

Intelligent Automation Services We Provide

  • AI Readiness & Data Structuring

    Automation is only as reliable as the data it runs on. We find where data breaks, duplicates, or gets lost between systems, and fix it before any model makes decisions on it. Our AI Solution Accelerator™ speeds up the analysis of large and poorly documented systems.

    • Architecture Mapping. We catalog systems, services, and their interactions, highlighting tight coupling, integration drift, and points of failure that limit scalability and observability.
    • Data Lineage Analysis. We trace how data moves through the system, reconstruct process variants, and detect schema divergence, latency points, and logic fragmentation.
    • Dependency Review. We surface fragile seams, shared state, and undocumented integrations that prevent modular orchestration and runtime control.
    • Automation Readiness Evaluation. We assess each system component for feasibility, business impact, and ML compatibility, prioritizing areas that support stable, high-value automation.
    • Full-System Data Mapping. We build a complete picture of data propagation across domains, pipelines, and environments, pinpointing structural inconsistencies and semantic ambiguity.
    • Transformation Layer. We unify data definitions and encode transformations as versioned logic, enabling deterministic behavior and end-to-end traceability.
    • Governance & Runtime Control. We establish classification, policy enforcement, and observability rules to ensure quality, lineage, and regulatory alignment across the data lifecycle.

    Deliverable: clean, traceable data flows and a ranked list of processes that are ready for automation and those that need more work first.

  • System Engineering Transformation

    Some systems can’t support automation because they’re too tightly coupled, poorly monitored, or risky to change. We modernize the parts that block automation, not the whole system, so models and bots connect to stable interfaces.

    The scope includes:

    • Architectural Refactoring. We deconstruct monoliths into composable units where inference pipelines, learning loops, and logic abstraction can be independently evolved. Interfaces are rebuilt for runtime flexibility and AI-native orchestration.
    • Replatforming the Infrastructure. We migrate to environments optimized for real-time decision-making — containerized, event-driven, and cloud-native. We optimize each workload to support latency-sensitive machine learning tasks and elastic scaling of model execution.
    • Building the Monitoring Layer. We redefine telemetry to track system health and AI behavior, expanding visibility into how models operate in real-world conditions. We engineer observability into inference, surfacing drift, confidence anomalies, and version degradation directly from production flow.
    • DevOps Pipeline Automation. We extend CI/CD into the model lifecycle, incorporating version control, shadow testing, rollback strategies, and canary inference into your deployment pipeline. This enables safe, auditable releases of intelligence into operations.
    • ML-Ready Runtime Design. We prepare your system to run embedded AI, from REST and streaming model execution to feature-store integration and feedback routing. Using our intelligent automation platform, we treat each model as a runtime component, with full traceability and governance.

    Deliverable: stable integration points, monitoring and a release pipeline that can safely ship models and automation.

  • Process Mining

    See how work actually flows before you automate it. We use event data from your ERP, CRM, and operational systems to show where work waits, loops back, or gets done twice, and which tasks are worth automating first.

    What we deliver:

    • Real-Time Process Intelligence. We extract event data from your ERP, CRM, and operational systems to visualize your actual end-to-end flows, including variants, detours, and delays.
    • AI-Powered Automation Readiness. Our models identify tasks ripe for automation—repetitive, error-prone, or costly—and score them by ROI, complexity, and risk.
    • What-If Simulation & Optimization. Predict the impact of automation before it is rolled out. Run “what-if” scenarios to evaluate efficiency gains, cost reductions, and systemic effects.
    • Continuous Monitoring with ML Insights. Deploy intelligent automation tools like anomaly detection, performance baselines, and real-time KPIs to validate outcomes and catch degradation early.
    • Compliance & Conformance Checking. We compare real-world execution to expected models and surface deviations, utilizing AI-supported diagnostics to identify and fix what’s broken.

    Outcome: an automation plan ranked by impact, effort and risk, based on how your processes really run.

  • Intelligent Document Processing

    Handle messy formats.

    Enterprise workflows often rely on large volumes of unstructured and semi-structured documents: contracts, invoices, requests, and declarations. Manual processing introduces latency, inconsistency, and compliance risk, especially at scale.

    We build document automation pipelines that manage structural variability, enforce business rules, and integrate seamlessly with transactional systems.

    Scope includes:

    • Input Capture & Document Standardization. Ingest multi-format documents from email, portals, scanners, and APIs. Standardize encodings, orientations, and layouts to ensure consistent processing.
    • Contextual Parsing & Field Extraction. Use sequence modeling, layout analysis, and position-invariant parsing to extract entities, nested values, and business-critical fields with high accuracy.
    • Document Type Disambiguation. Apply classification models to distinguish structurally similar documents based on their semantic features. Route each document through a type-specific extraction and validation pipeline.
    • Cross-Validation & Logical Inference. Compare extracted data against internal systems, business logic, and historical patterns. Detect inconsistencies, enforce thresholds, and apply inferred corrections.
    • End-to-End Workflow Integration. Send verified data to core business systems, update state machines, trigger events, and generate audit logs. Documents that pass every check flow through without manual steps. The rest go to a reviewer with the issue already highlighted.

    Outcome: routine documents are processed automatically, and your team spends its time only on cases that need judgment.

  • Robotic Process Automation

    Make execution reliable.

    Repetitive, rule-based operations introduce latency and variability when executed manually, particularly in high-volume environments such as finance, human resources, customer service, and supply chain management.

    We design and deploy intelligent process automation services that mimic human interaction across interfaces and systems, with defined exception paths and full logging, so a changed screen or a missing field goes to a person instead of stopping the queue. Where a system offers an API, we use it instead of a bot: API integrations break far less often than screen automation.

    Engagement scope includes:

    • Process Deconstruction & Rule Capture. Analyze target workflows at UI, API, and data levels. Translate business rules, exception handling, and edge conditions into machine-executable logic.
    • UI Interaction Automation. Automate interaction with legacy systems, browsers, desktop software, and custom interfaces. Stabilize input fields, button hierarchies, and navigation logic under version drift.
    • Exception Management & Recovery Paths. Implement a structured approach for handling process failures, invalid data, missing fields, or downstream unavailability. Route exceptions to a human-in-the-loop where needed.
    • Scheduling, Orchestration & Load Control. Integrate with enterprise schedulers and queueing systems. Control concurrency, retry logic, and throughput caps to align with system capacity and business service-level agreements (SLAs).
    • End-to-End Monitoring & Audit Logging. Capture event traces, execution metrics, and error logs. Feed into observability platforms for compliance, performance analysis, and SLA validation.

    Outcome: bots that handle repetitive work reliably, recover from errors in a defined way and leave a full audit trail.

  • Analytics & ML for Decision Support

    Predict operational outcomes.

    We design intelligent process automation solutions and ML systems to support tactical and strategic decisions in supply chain, finance, demand planning, and risk management. Models are engineered for production: trained on operational data, versioned, monitored, and connected to execution layers.

    Scope includes:

    • Objective Formulation. Turn business problems into prediction tasks: inventory needs, delivery ETA, credit default risk, fraud probability, revenue trajectory.
    • Data Conditioning. Align raw operational data to modeling standards: normalize formats, impute gaps, enforce consistency, and engineer temporal and categorical features.
    • Model Development. Use supervised learning, time series forecasting, anomaly detection, or classification, based on signal type and decision latency requirements.
    • Deployment Integration. Serve predictions via APIs, message queues, or direct system calls. Embed output into UIs, automated rules, or human-in-the-loop review.
    • Model Lifecycle Management. Monitor model performance, retrain on drift or new data distributions, and audit prediction behavior. Integrate metrics into the observability stack.

    Output: forecasts and risk scores that appear inside the tools your team already uses, next to the decision they inform.

  • AI Agents and Assistants

    Modern assistants don’t stop at answering questions. Built on large language models, AI agents read a request, look up data in your systems, and complete the task: update an order, prepare a quote, open a ticket, or route a case to the right person.

    We define what each agent can do, which systems it can access, and when it must hand over to a human. We log every action, and sensitive steps require approval.

    • Understanding Requests. Agents work with free-form messages in multiple languages and ask clarifying questions when a request is ambiguous.
    • Context Across Conversations. Agents remember the customer, the case, and earlier steps, so people don’t have to repeat themselves.
    • Transactional Layer Integration. Assistant logic wired into APIs, CRMs, ERPs, and support platforms. Supports actions like booking, submitting, updating, escalating — all executed within secure environments.
    • Monitoring, Traceability, and Governance. Comprehensive telemetry across usage, resolution paths, and exception flows. Each decision path is auditable. Includes human-in-the-loop controls, escalation handling, and compliance filters.
    • Deployment Across Interaction Surfaces. One logic core deployed across chat, voice, embedded widgets, and messaging apps. Built-in uniform behavior, state synchronization, and identity continuity.

    Outcome: routine requests are resolved end to end, and your team handles the cases that need a human. For complex multi-step processes, see our Agentic AI services.

  • AI + IoT for Predictive Monitoring

    Turn sensor data into action.

    In logistics and manufacturing, sensor data is ubiquitous but often underused. We integrate edge telemetry with scalable inference pipelines to detect degradation patterns, model failure risks, and enable proactive intervention.

    Key capabilities include:

    • Signal Acquisition & Synchronization. Acquire and synchronize telemetry data from distributed assets, including machines, fleet vehicles, environmental sensors, and control systems. Normalize sample rates and synchronize time series from multiple sources for unified analysis and interpretation.
    • Anomaly Profiling & Drift Detection. Train unsupervised and semi-supervised models to distinguish between acceptable fluctuations and signal degradation. Quantify temporal drift, persistence of outliers, and entropy changes in different signals.
    • Health Index Modeling.  Composite health indicators per asset derived from multidimensional signal data. Track shifts against operational baselines and degradation thresholds to predict failure windows.
    • Event Prediction & Maintenance Optimization. Model the relationship between observed signal patterns and historical failure events. Optimize maintenance intervals, resource allocation, and alerting logic based on probabilistic risk assessment.
    • Deployment & Integration. Package models for edge or cloud deployment, with continuous monitoring and feedback loops. Integrate predictions into existing maintenance systems, dashboards, and alerting platforms to enhance operational efficiency.

    Deliverable: early warnings about equipment at risk, delivered into the maintenance and alerting tools your team already uses.

Our Process

Our Approach

We automate one process at a time, measure the result against a baseline and move to the next one only when the first one works.

01.

01. Pick the Right Process

We start by figuring out where automation is actually worth doing. That means looking at the work your team is handling today, where time is being lost, and what a meaningful improvement would look like. For each process, we establish a baseline up front — cycle time, error rate, cost per transaction, or whatever matters most. That gives us something real to measure against later.

02.

02. 02. Understand the Systems Behind It

Next, we trace the process through the systems that support it. Where does the data come from? Where does it change? Where does somebody have to step in because two systems do not quite line up? We look at the business value, the quality of the available data, and how difficult the integrations will be. From there, we can tell which processes are good candidates now and which ones need more work first.

03.

03. Get the Data Into Shape

Before we put a model on top of anything, we clean up the problems that would make the output unreliable. That may mean fixing inconsistent fields, removing duplicate records, filling obvious gaps, or standardizing how information moves between systems. We also document and version the pipelines so there is a clear path back to the source data.

04.

04. 04. Prove It on One Workflow

We start with one process rather than trying to automate everything at once. The new workflow runs alongside the existing one so we can compare the two and see where the model performs well and where it does not. If the model is not confident enough about a case, that case goes to a person. Those decisions give us useful feedback before the automation takes on more responsibility.

05.

05. 05. Roll It Out and Keep Measuring

Once the pilot is consistently hitting the targets we set at the beginning, we can move it into the live workflow. Then we measure the results against the original baseline, monitor the model for changes in performance, and move on to the next process that makes sense to automate.

  • 01. Pick the Right Process

  • 02. 02. Understand the Systems Behind It

  • 03. Get the Data Into Shape

  • 04. 04. Prove It on One Workflow

  • 05. 05. Roll It Out and Keep Measuring

Value We Provide

Benefits

01

Fewer documents handled by hand

Invoices, contracts, and requests are read, classified, and checked against your systems automatically. Your team reviews only the documents that fail a check.

02

Automation that keeps working as processes change

Models are monitored for drift and retrained on new data. Bots have defined exception paths, so a changed screen or a missing field goes to a person instead of stopping the queue.

03

Results measured against a baseline

Before launch, we record cycle time, error rate, and cost per transaction for each process. After each phase, you see how those numbers changed.

How We Can Work Together

Choose the Setup That Fits the Work

01

Discovery Sprint

We plan. You keep it.

Use discovery when the scope still needs work. We turn the idea into a clear plan, technical direction, backlog, and estimate you can take forward with us or on your own.

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02

Project-Based Delivery

We own the delivery.

For defined projects, we take responsibility from planning through release. You stay close to the important decisions while we manage the team, timeline, and day-to-day delivery.

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03

Dedicated Team

You set the direction. We build the team.

Best for products with an ongoing roadmap. You own priorities and product decisions; we provide a stable team built around the skills the work needs.

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04

Build-Operate-Transfer (BOT)

We build it. You take it over.

We hire and run the team while it gets up to speed on your product, systems, and ways of working. When the setup is proven, the team moves in-house.

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05

Staff Augmentation

You lead. We add capacity.

Bring in experienced engineers without changing how your team works. They join your sprints, tools, and processes while you keep full control of delivery.

Read more
Case Studies

Our Latest Works

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Automotive MES Platform for Production Excellence and Optimization Automotive MES Platform for Production Excellence and Optimization

Automotive MES Platform for Production Excellence and Optimization

A custom MES platform with integrated Siemens IoT sensors ensured real-time visibility and helped achieve 70% Overall Equipment Effectiveness.

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Europe Europe

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Intelligent Refactoring of a Legacy VB6/WinForms HealthTech System

Devox Software used AI code assistants to refactor a legacy VB6/WinForms HealthTech platform into a secure, compliant .NET 8 system.

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  • PostgreSQL
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USA USA

Real Estate Listing Project Real Estate Listing Project
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Immersive Property Portal with 360° View for Real Estate Buyers and Brokers

A real estate portal designed to streamline property search, simplify renting and buying decisions with personalized housing recommendations.

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  • ELK
  • Angular
  • React Native
  • NgRx
  • RxJS
  • Docker
  • GitLab CI/CD
Country:

UAE UAE

Testimonials

Testimonials

Carl-Fredrik Linné                                            Sweden

The solutions they’re providing is helping our business run more smoothly. We’ve been able to make quick developments with them, meeting our product vision within the timeline we set up. Listen to them because they can give strong advice about how to build good products.

Darrin Lipscomb Darrin Lipscomb
Darrin Lipscomb United States

We are a software startup and using Devox allowed us to get an MVP to market faster and less cost than trying to build and fund an R&D team initially. Communication was excellent with Devox. This is a top notch firm.

Daniel Bertuccio Daniel Bertuccio
Daniel Bertuccio Australia

Their level of understanding, detail, and work ethic was great. We had 2 designers, 2 developers, PM and QA specialist. I am extremely satisfied with the end deliverables. Devox Software was always on time during the process.

Trent Allan Trent Allan
Trent Allan Australia

We get great satisfaction working with them. They help us produce a product we’re happy with as co-founders. The feedback we got from customers was really great, too. Customers get what we do and we feel like we’re really reaching our target market.

Andy Morrey                                            United Kingdom

I’m blown up with the level of professionalism that’s been shown, as well as the welcoming nature and the social aspects. Devox Software is really on the ball technically.

Vadim Ivanenko Vadim Ivanenko
Vadim Ivanenko Switzerland

Great job! We met the deadlines and brought happiness to our customers. Communication was perfect. Quick response. No problems with anything during the project. Their experienced team and perfect communication offer the best mix of quality and rates.

Jason Leffakis Jason Leffakis
Jason Leffakis United States

The project continues to be a success. As an early-stage company, we're continuously iterating to find product success. Devox has been quick and effective at iterating alongside us. I'm happy with the team, their responsiveness, and their output.

John Boman John Boman
John Boman Sweden

We hired the Devox team for a complicated (unusual interaction) UX/UI assignment. The team managed the project well both for initial time estimates and also weekly follow-ups throughout delivery. Overall, efficient work with a nice professional team.

Tamas Pataky Tamas Pataky
Tamas Pataky Canada

Their intuition about the product and their willingness to try new approaches and show them to our team as alternatives to our set course were impressive. The Devox team makes it incredibly easy to work with, and their ability to manage our team and set expectations was outstanding.

Stan Sadokov Stan Sadokov
Stan Sadokov Estonia

Devox is a team of exepctional talent and responsible executives. All of the talent we outstaffed from the company were experts in their fields and delivered quality work. They also take full ownership to what they deliver to you. If you work with Devox you will get actual results and you can rest assured that the result will procude value.

Mark Lamb Mark Lamb
Mark Lamb United Kingdom

The work that the team has done on our project has been nothing short of incredible – it has surpassed all expectations I had and really is something I could only have dreamt of finding. Team is hard working, dedicated, personable and passionate. I have worked with people literally all over the world both in business and as freelancer, and people from Devox Software are 1 in a million.

Insights

Our Experts' Insights

Top 5 Use Cases for Intelligent Automation in Enterprise IT

The Intelligent Automation Execution Blueprint

Replacing RPA with AI-Driven Automation: When and Why

FAQ

Frequently Asked Questions

  • What if we are not yet ready for machine learning?

    That’s common, and it isn’t a blocker. Many processes can be automated with rules, integrations, and document processing before any machine learning is involved. Meanwhile, we fix the data issues that would make models unreliable. Machine learning comes in only where it clearly beats a simpler approach.

  • Can you work with IoT data?

    Yes. We collect telemetry from machines, vehicles and sensors, synchronize and clean it, and build models that flag early signs of failure. Warnings go into the maintenance and alerting tools your team already uses.

  • Do you work with fintechs?

    Yes. Our fintech work includes credit risk modeling, fraud detection, payment orchestration, and real-time decision engines. These systems operate under regulatory oversight, so we design them with audit logs and clear review paths from the start.

  • How do you deal with security and compliance?

    We start by mapping which data each automation touches and who should have access to it. We include access controls, audit logs, and data retention rules in the design from the first sprint. We use ISO 27001, GDPR, and NIST as reference frameworks and adapt the controls to the requirements your security and compliance teams already follow.

  • Can you integrate with our existing systems?

    Yes. We work with your ERP, CRM, legacy systems and internal APIs. Where an API exists, we use it. Where it doesn’t, we use RPA or build a lightweight integration layer. We also document undocumented behavior along the way, so integrations don’t depend on one person’s memory.

  • How will we know that it works? What is the ROI?

    Before we build anything, we measure the baseline for each process: cycle time, error rate and cost per transaction. The pilot runs alongside your current process, so you can compare results directly. You see how those numbers change after each phase, not just in a final report.

  • Will this be scalable when we need it?

    Yes. We build automation as separate components with clear interfaces, so you can add volume, new processes or new document types without rebuilding what already works. We test performance under realistic load before rollout.

  • Should we use RPA or AI agents?

    Often both. RPA is reliable for stable, rule-based steps in systems without an API. AI agents handle requests that vary and need judgment, such as reading an email and deciding what to do with it. We choose the simplest tool that does the job reliably and combine them where a process needs both.

  • What happens when the automation isn’t sure?

    It hands the case to a person. Every workflow has a confidence threshold: cases above it are processed automatically, and cases below it go to a reviewer with the reason highlighted. Reviewers’ decisions are fed back to improve the model.

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