- Automation Readiness Scoring. Our team will map your processes using event logs, workflow histories, and throughput metrics to score automation readiness and identify the highest-value starting points. You receive a structured inventory of automation candidates ranked by operational and financial impact.
- Bottleneck Analysis. We will analyze cycle times, rework loops, SLA breaches, and exception records to pinpoint where your workflows are losing time, effort, and money.
- Automation Feasibility. Our team will evaluate each process against rule-based criteria, cognitive-automation suitability, and compliance constraints to determine what we can automate safely and effectively. You avoid wasted investment by receiving a feasibility matrix that separates low-risk rule automation from flows requiring AI, validation checks, or human approvals.
- ROI Modeling. We will model ROI using cost-to-serve data, FTE hours reclaimed, error-reduction potential, and infrastructure savings from workflow redesign and straight-through processing. To support realistic planning, you receive conservative payback ranges that show expected savings, operational uplift, and the financial impact of each automation scenario.
- Prioritized Automation Roadmap. Our team will build a phased roadmap using quick-win identification, dependency mapping, and compliance-ready workflow design to guide your automation rollout. Designed to give you a clear execution path, the roadmap sequences early wins before strategic processes and aligns every step with governance and audit requirements.
AI Workflow Automation Services
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STOP AGENT LOOPS IN PRODUCTION
Agents that hand a task back and forth burn tokens and never finish it. Put each agent on a LangGraph graph with a step limit, and send anything that hits the limit to a person. -
GET AGENTS THROUGH SECURITY REVIEW
Connect agents to your systems through MCP gateways that use your existing roles. Each agent gets only the tools it needs, and every call goes to the audit log. -
CUT THE TOKEN BILL
Most steps in an agent workflow are sorting and formatting. Run those as Python scripts in a sandbox and keep frontier models for the steps that need reasoning.
Why choose Devox Software?
How We Get Agents to Production
Tests Come First
Before building the agents, we collect past cases your team handled correctly and turn them into a test set. The system has to pass it before it goes live.
Read-Only at Launch
Stable steps run on rules. Unstructured documents and ambiguous cases go to AI with a confidence threshold, and anything below it routes to a reviewer.
Built Into Your ERP and Legacy Systems
At first, agents work on live data with no permission to change anything. They get write access once their results match the criteria we agreed on with you.
Built for .NET and SAP Too
LangGraph is our default. For companies on .NET and SAP, we use Microsoft Semantic Kernel, as we did on an SAP automation project.
What We Deliver
Services We Provide
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Workflow Automation Maturity Assessment
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Process Mining
- Event Log Analysis. Our team will analyze workflow event logs, approval histories, and exception records to reconstruct how your processes actually run across systems and your in-house team. You receive a searchable execution map that shows real process paths, hidden steps, and operational patterns missing from documentation.
- Process Discovery. A clearer path to transparency: you receive visual models that contrast intended flows with actual behavior, making deviations and inefficiencies immediately obvious.
- Process Deviation Detection. Our team will detect bottlenecks using throughput metrics, rework loops, delay clusters, and SLA breaches to quantify where time and money are being lost. Clarity around operational friction: you receive a ranked list of delay points, variant patterns, and inefficiency hotspots that directly impact cycle time and service quality.
- Conformance Checking. We will run conformance checks using SLA adherence data, compliance controls, and audit-ready workflow logs to measure how closely execution aligns with required standards. You’ll see a compliance scorecard that highlights violations, risky deviations, and steps requiring stronger controls or redesigned approval paths.
- Optimization Recommendations. Our team will create optimization recommendations based on data-driven insights from event logs, process variants, and exception trends, which will help us suggest targeted workflow redesigns.
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End-to-End Business Process Automation (BPA)
- Order‑to‑Cash Automation. Our team will automate the full quote-to-invoice-to-collection cycle using cross-system orchestration, compliance-ready controls, and redesigned flows that eliminate manual rework and delays. You get a streamlined O2C process that reduces exceptions, shortens cycle times, and keeps every step audit-ready.
- Procure-to-Pay Automation. We will automate requisition-to-PO-to-payment using secure ERP connectors, validation checks, and workflow logic that enforces approvals, segregation of duties, and SLA adherence. You gain a cleaner P2P process with reduced bottlenecks, consistent compliance, and reliable data flow across procurement, finance, and vendor systems.
- Hire-to-Retire Automation. Our team will streamline onboarding, payroll, and offboarding using structured workflow design, automated controls, and exception handling aligned with HR, IT, and finance requirements. Intended to reduce administrative load, you get a unified H2R lifecycle with predictable handoffs, fewer errors, and complete visibility into every employee-related action.
- Cross‑System Orchestration. We will coordinate workflows across ERP, CRM, and finance platforms using secure integration patterns, event-driven triggers, and reusable API-based workflow components. You’ll see consistent data synchronization, fewer manual updates, and end‑to‑end processes that behave as a single coordinated system rather than disconnected applications.
- Workflow Redesign. Our team will redesign workflows using process-mining insights, SLA data, exception trends, and compliance controls to resolve structural issues before automating anything. Designed to prevent “automating the broken flow,” this approach results in cleaner, faster, and more resilient processes that deliver measurable impact once automation is applied.
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Intelligent Automation
- Rule-based RPA. We will deploy rule‑based RPA for invoice processing, data entry, and reconciliation using stable logic that mirrors your existing controls and approval paths. Put simply, this means your team stops burning hours on repetitive tasks and starts seeing immediate accuracy gains without touching core systems.
- Cognitive Automation. We will implement cognitive automation using AI and OCR to extract, classify, and validate unstructured documents with audit-ready precision.
- Compliance Validation. We will embed automated validation rules, segregation-of-duties logic, and traceable controls directly into your workflows to ensure every action is compliant by design.
- Bot Deployment. We will configure attended bots for employee‑assisted tasks and unattended bots for back‑office execution, each running with the right permissions and operational boundaries. In day‑to‑day terms, this approach gives your crew reliable digital helpers that handle routine work.
- Bot Lifecycle Management. We manage bot versioning, monitoring, and maintenance through structured workflows, performance KPIs, and exception logs.
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AI-Enhanced Workflow Orchestration
- AI Decision Nodes. We will embed AI decision nodes that evaluate context, data quality, and workflow rules to choose the correct branch without slowing execution.
- Dynamic Routing. We will design dynamic routing that assigns tasks based on context, workload, SLA pressure, and compliance requirements rather than static rules. The practical effect is that work stops piling up in the wrong queues and starts flowing to the right people or systems exactly when it should.
- Exception Handling. We will implement exception handling that auto-resolves routine issues and escalates only the cases that genuinely require human review. In practice, workflows resolve routine issues automatically and surface only the cases that need attention.
- Straight‑Through Processing. We will enable straight-through processing by removing unnecessary approvals, validating data automatically, and enforcing controls directly inside the workflow.
- Human Review Gates. We will add human review gates at the exact points where judgment, compliance, or risk oversight is required, supported by full audit trails.
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Low-Code Workflow Platforms Development
- Platform Configuration. We will configure platforms like Power Automate, Appian, and UiPath using secure connectors, governance settings, and workflow standards aligned with your operational controls.
- Custom Platform Extensions. We will develop custom connectors and reusable components that extend platform reach into ERP, CRM, and legacy systems without compromising security or auditability. Your workflows can connect to the systems that matter, including legacy platforms and tools with limited vendor support.
- Citizen‑Developer Enablement. We will enable citizen developers with templates, guardrails, and structured training that let them build safely without creating compliance risks or workflow sprawl.
- Citizen Developer Governance. We will establish governance using a Center of Excellence model, standards, permissions, and monitoring to keep business-built workflows controlled and audit-ready. In practice, this approach means innovation can scale without turning into chaos, because every workflow follows the same rules, controls, and lifecycle.
- Custom Workflow Solutions. We will design custom workflow solutions for cases where off‑the‑shelf logic doesn’t fit, using platform extensibility and compliance‑aligned patterns.
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Enterprise Workflow Integration
- iPaaS Implementation. We will implement an iPaaS foundation that standardizes integrations, enforces governance, and connects ERP, CRM, and finance systems into a single automation-ready layer.
- Legacy‑to‑SaaS Connectors. We will create connectors that safely bridge legacy systems into modern SaaS platforms without rewriting business logic or breaking compliance controls. It’s the kind of upgrade where old systems suddenly behave like modern APIs, feeding clean, reliable data into every workflow that depends on them.
- Event‑Driven Architecture. We will design event‑driven workflows that respond to real‑time triggers, async updates, and system events instead of relying on scheduled jobs or manual intervention. Once the system is in place, your processes stop waiting for batch windows and start moving the instant something meaningful happens.
- API Workflow Design. We will build secure, reusable API workflow components that enforce authentication, validation, and data-handling rules across every integration touchpoint.
- Data Synchronization. We will use governed pipelines to synchronize and transform data, ensuring accuracy, consistency, and traceability across all connected systems. In everyday operations, the result feels like your entire stack finally speaking the same language, without mismatches, stale fields, or silent data drift.
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Workflow Operations
- Process Dashboards. We will build real-time dashboards that track throughput, cycle time, SLA adherence, and exception trends using governed workflow event data. The difference you feel is immediate clarity—teams stop guessing where work is stuck and start acting on live operational truth.
- Workflow Health Monitoring. We will apply AIOps techniques to detect anomalies, surface early failure signals, and trigger alerts before workflows degrade or stall. Your automation environment stays quiet when workflows run normally and alerts the team when something starts to drift.
- Compliance Controls. We will enforce compliance controls and generate audit‑ready trails using SOC 2–aligned logging, approval histories, and versioned workflow changes.
- Access Governance. We will implement security and access governance using permissions, secrets management, and workflow-level controls that prevent unauthorized actions. In everyday operations, this feels like workflows that know exactly who’s allowed to do what and refuse to run outside those boundaries.
- Continuous Optimization. We will establish a continuous improvement loop that measures performance, identifies optimization opportunities, and redeploys updated workflows with controlled governance. Over time, your automation program stops being a set‑and‑forget initiative and becomes a living system that keeps getting sharper with every cycle.
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Adaptive Hyperautomation
- Intelligent Automation Stack. We will assemble an intelligent automation stack that layers RPA, AI, OCR, workflow engines, and governed controls into a single, coordinated execution system. The magic here is that your automations stop acting like scattered tools and start behaving like one coherent engine that actually understands your processes.
- Process‑Led Optimization. We will drive optimization from real process data like cycle times, SLA breaches, rework loops, and event log patterns before applying any automation. This flips the script by ensuring you address structural issues first, so automation accelerates a clean process instead of amplifying a broken one.
- Governed Self-Tuning Workflows. We will enable self-tuning workflows that adjust routing, thresholds, and validation logic using controlled feedback loops that meet compliance and audit requirements. In practice, these workflows quietly improve themselves while staying within the guardrails that your risk team trusts.
- Agent-Assisted Automation. We will introduce agent-assisted automation, where AI agents add context, recommendations, and exception triage to workflows while keeping the governed process logic unchanged.
- Enterprise Scaling Framework. We will build a scaling framework that moves you from pilot automations to an enterprise-wide program using standards, governance, reusable components, and platform-level controls. Over time, this becomes the moment when automation stops being just a handful of experiments and turns into an organization-wide capability.
Benefits
What Changes After Launch
01
Clear criteria for go-live
You know in advance what the system has to pass before it can write to production. The test results come to your team for review.
02
One review for your security team
All agent access goes through one gateway mapped to your roles. Legacy databases keep their schemas, and every read and write is logged.
03
Token spend you can plan
Routine steps run as scripts, so cost per task depends on the few steps that need a large model. That makes the monthly budget possible to estimate.
04
Room to change course
Agents, connectors and tests are separate parts. You can add an agent or switch models and keep the rest as it is.
Austria 
Testimonials
Testimonials
Sweden
The solutions they’re providing is helping our business run more smoothly. We’ve been able to make quick developments with them, meeting our product vision within the timeline we set up. Listen to them because they can give strong advice about how to build good products.
Carl-Fredrik Linné
Tech Lead at
CURE Media
United States
We are a software startup and using Devox allowed us to get an MVP to market faster and less cost than trying to build and fund an R&D team initially. Communication was excellent with Devox. This is a top notch firm.
Darrin Lipscomb
CEO, Founder at
Ferretly
Australia
Their level of understanding, detail, and work ethic was great. We had 2 designers, 2 developers, PM and QA specialist. I am extremely satisfied with the end deliverables. Devox Software was always on time during the process.
Daniel Bertuccio
Marketing Manager at
Eurolinx
Australia
We get great satisfaction working with them. They help us produce a product we’re happy with as co-founders. The feedback we got from customers was really great, too. Customers get what we do and we feel like we’re really reaching our target market.
Trent Allan
CTO, Co-founder at
Active Place
United Kingdom
I’m blown up with the level of professionalism that’s been shown, as well as the welcoming nature and the social aspects. Devox Software is really on the ball technically.
Andy Morrey
Managing Director at Magma Trading
Switzerland
Great job! We met the deadlines and brought happiness to our customers. Communication was perfect. Quick response. No problems with anything during the project. Their experienced team and perfect communication offer the best mix of quality and rates.
Vadim Ivanenko
COO at
Optherium
United States
The project continues to be a success. As an early-stage company, we're continuously iterating to find product success. Devox has been quick and effective at iterating alongside us. I'm happy with the team, their responsiveness, and their output.
Sweden
We hired the Devox team for a complicated (unusual interaction) UX/UI assignment. The team managed the project well both for initial time estimates and also weekly follow-ups throughout delivery. Overall, efficient work with a nice professional team.
John Boman
Product Manager at
Lexplore
Canada
Their intuition about the product and their willingness to try new approaches and show them to our team as alternatives to our set course were impressive. The Devox team makes it incredibly easy to work with, and their ability to manage our team and set expectations was outstanding.
Tamas Pataky
Head of Product at
Stromcore
Estonia
Devox is a team of exepctional talent and responsible executives. All of the talent we outstaffed from the company were experts in their fields and delivered quality work. They also take full ownership to what they deliver to you. If you work with Devox you will get actual results and you can rest assured that the result will procude value.
Stan Sadokov
Product Lead at
Multilogin
United Kingdom
The work that the team has done on our project has been nothing short of incredible – it has surpassed all expectations I had and really is something I could only have dreamt of finding. Team is hard working, dedicated, personable and passionate. I have worked with people literally all over the world both in business and as freelancer, and people from Devox Software are 1 in a million.
Mark Lamb
Technical Director at M3 Network Limited
Insights
Our Experts' Insights
AI & ML
AI Solutions
Business Optimization
AI Cost Breakdown for Enterprises: Infrastructure, Models, Teams
AI & ML
AI Solutions
Workflow Management
Preparing Your Enterprise for AI: AI Readiness Assessment Framework
AI Solutions
Industry Trends
Software Development
AI Beyond ADAS: How Automotive Software Creates Additional Value with ML
FAQ
Frequently Asked Questions
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How do you sync those old legacy systems with cloud apps?
We build integration layers that connect cloud applications to your existing systems in a way that works with your current architecture. That typically includes event-driven design and secure enterprise API gateways. Our engineers map legacy data structures so modern applications and core systems can work together reliably, keeping critical transaction platforms stable while adding automation where it improves efficiency.
This hybrid approach works well for organizations with significant legacy infrastructure, including manufacturers. It allows core transaction systems to remain stable while targeted automation improves efficiency. We address technical debt through service-based modernization so existing platforms can support future scale more effectively.
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How do you enforce secure data governance?
Security controls are designed into each workflow from the start. We use SOC 2, NIST CSF 2.0 and Zero Trust Architecture as reference frameworks. Each automated step has role-based and attribute-based access controls, so only approved users and services can act on it, and every action is logged.
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How do your workflows handle exceptions?
We build exception-handling steps into each workflow so that if a data anomaly occurs or a third-party API times out, we can isolate the affected transaction while the rest of the workflow continues. We also add human approval points where appropriate, giving your team clear oversight of automated operations.
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How do you control AI decisions?
We take a structured approach to AI governance and align our systems with frameworks such as NIST AI RMF 1.0 and ISO/IEC 42001:2023. Each AI component operates within defined policies and controls so it behaves more like a governed decision-support tool than an unconstrained decision-maker.
For higher-risk use cases such as fraud detection or credit scoring, AI helps analyze unstructured data and surface recommendations. Final decisions remain with qualified team members so material outcomes receive appropriate human review.
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